Purpose of this guide: help you prepare for a first legal conversation with a clear case file. It is not legal advice and does not replace an individual review by a lawyer.

1. Start with the timeline

Write the key events on one page: what happened, who was involved, what was requested, what was answered and whether any deadline exists. If a date is approximate, say so.

2. Group the documents

  • ID and contact information.
  • Contracts, decisions, notices, letters or formal demands.
  • Payment proof, bills, statements or financial records.
  • Emails, messages, photos, screenshots and relevant communication.
  • Public or digital documents with a verification code or QR code.

3. Use clear file names

Prefer names such as 2026-06-15-contract.pdf or 2026-06-20-employer-email.pdf. Avoid names like scan001.pdf.

4. Do not alter originals

Keep originals intact. If you need notes, create a copy or write a separate note. Do not crop, delete or modify material that may be used as proof.

5. Check official digital documents

For documents issued through gov.gr, keep the verification code or QR code. The official digital documents service supports responsible declarations, authorizations, digital document certification and validity checks.

6. Share only what is needed

Do not send passwords, unnecessary third-party details or unrelated personal data. If a document contains sensitive information, tell the lawyer before sending it.

Quick checklist

  • I have a short timeline.
  • I have gathered the main documents.
  • Files are clearly named and ordered.
  • Originals and copies are separate.
  • Deadlines and pending actions are noted.

A cleaner file helps the lawyer identify the real legal issue and the next step faster.